RP Staff·

ONLYOFFICE Desktop Editors: A Free Microsoft Office Alternative With AI For macOS And Windows Users

Day by day, we see a considerable increase in office suite packages in the world of productivity software, and this is because they have become one of the most important tools not only for work but also for studies and collaborations of various kinds.

Microsoft Office is the classic and very well-known solution for many users out there, but unfortunately, it does not have a dedicated version for macOS computer users. Therefore, to the aid of all these users comes ONLYOFFICE Desktop Editors, an alternative to Microsoft Office that is just as simple, interesting, and, moreover, free. A free and open-source office suite that offers tools for creating and editing documents, spreadsheets, presentations and PDF files offline on Windows, macOS, and Linux.

Below, you will be able to read a summary and short review of ONLYOFFICE Desktop Editors for Windows and macOS.

What is ONLYOFFICE Desktop Editors?

ONLYOFFICE Desktop Editors is an office suite that includes several integrated editors: a text document editor, a spreadsheet editor for analysis and calculations, a presentation editor for creating visual slides, a PDF editor for opening and editing documents in this format and a tool for viewing and editing diagrams. This program offers a modern interface and advanced tools for creating, editing and managing documents locally on the computer, without the need for a constant Internet connection.

The high compatibility that ONLYOFFICE Desktop Editors has with the most commonly used document formats, such as DOCX, XLSX, PPYX, ODT, ODS, CSV and PDF, is also one of the main advantages of this program, which allows opening and saving documents without problems when they are exchanged with users of other programs such as Microsoft Word, Microsoft Excel and Microsoft PowerPoint. In addition to working offline, the program can also connect to cloud services for real-time document collaboration, making it suitable for both personal use and collaborative projects in work teams.

Overall, ONLYOFFICE Desktop Editors offers a good combination of functionality, compatibility, and flexibility in managing digital documents, making it a great solution for individual users, students, and various organizations.

Key features

Some of the top benefits and features of the program that make it a serious threat to other software products available today are:

  • High compatibility with document formats – This program supports the most commonly used formats, such as DOCX, XLSX, PPTX, ODT, ODS, CSV, and PDF, ensuring the opening and modification of documents created even in programs such as Microsoft Office without formatting problems.
  • Offline work – The application can be used completely without an internet connection, allowing the creation and editing of documents locally on the computer.
  • Document security and protection – Security is the keyword of this application, as it supports password protection of documents, digital signatures, and other security methods to protect data.
  • Plugin support – The platform allows the installation of additional plugins that add new functions and make the application more flexible for different needs, such as the YouTube Plugin, OCR Plugin, Draw.io plugin, IA plugin and many, many others.
  • Free and open-source – The desktop version can be used free of charge, even for commercial use.
  • Modern and familiar interface – ONLYOFFICE Desktop Editors has an interface with a very simple and Microsoft Office-like design, with a ribbon interface and clear menus, which makes it very easy for new users to adapt. An interesting feature is the Tab-based interface, where you can open several documents in a single window, similar to web browsers. This actually makes working with multiple documents more organized and faster.
  • Integration with cloud platforms for collaboration – this advantage means that the program, namely ONLYOFFICE Desktop Editors, can be connected to online document storage and management services, such as ONLYOFFICE DocSpace, which is the main one, Nextcloud, ownCloud, Seafile, Moodle and many others. Enabling users to save, open, and edit documents directly from the cloud, and thus collaborate with other people on the same document.

The following sections of the article will detail each editor available in ONLYOFFICE Desktop Editors.

ONLYOFFICE Document Editor

If you are looking for a complete tool for creating, formatting, or editing text documents in the most professional way, the ONLYOFFICE Document Editor is the solution. This editor offers users a wide range of options for formatting content, such as changing the font style, size, color, spacing between lines and paragraphs, as well as using different styles for headings and sections. In addition, users can make their documents more structured and professional, as they have the opportunity to add various elements to them, such as tables, images, graphic shapes, charts, hyperlinks, or other objects. An important feature of this editor is the ability to create a table of contents automatically, which helps in organizing long documents such as reports or academic papers.

ONLYOFFICE Spreadsheet Editor

For analyzing, processing, and organizing numerical and statistical data, another editor has been created called ONLYOFFICE Spreadsheet Editor. It allows users to create structured tables where they can enter and manage large amounts of data. This program also includes over 400 different functions and formulas used for mathematical, statistical, financial, and logical calculations, which help in analyzing data and obtaining accurate results for various processes. In addition to calculations, users can create graphs and charts to present information in a visual and more understandable way.

The editor also offers tools such as filters to organize and search for specific data within a table, as well as pivot tables that help in analyzing data from different perspectives. Another important feature is support for macros, which allow for the automation of repetitive tasks and increased efficiency when working with complex tables and data.

ONLYOFFICE Presentation Editor

ONLYOFFICE Presentation Editor is used for creating visual presentations consisting of professionally organized and designed slides. This editor offers a large collection of ready-made templates and layouts that help users create presentations with a clear structure and professional look without the need for advanced design. Various elements such as text, images, tables, diagrams, graphic shapes and multimedia elements can be added to each slide to make the presentation richer and more understandable.

The program also supports animations and transitions between slides, which make the presentation more dynamic and more attractive to the audience. A very important feature is the presenter mode, which allows the presenter to see personal notes, time, and upcoming slides on the screen during the presentation, while the audience sees only the current slide. This helps the presenter maintain a clear and organized flow during the presentation.

ONLYOFFICE PDF Editor

One of the most important and useful components of ONLYOFFICE Desktop Editors is precisely the PDF editor, as it allows users to open, read, and edit documents in PDF format without having to use other applications. With this editor, users can add comments and notes to review documents or collaborate with other users. Various text highlighting tools can also be used, such as highlighting, underlining, or adding side notes to emphasize important parts of the document.

ONLYOFFICE PDF Editor also supports filling in PDF forms, which makes it very useful for official documents such as contracts, applications, or administrative forms. This feature allows users to have the opportunity to fill in data directly in the document without having to print it, saving time and making the process more efficient.

AI Integration

The AI Integration is a new feature that has been introduced in ONLYOFFICE, allowing users to integrate artificial intelligence into the ONLYOFFICE document suite. With the integration of AI, users can create text, summarize text, translate text, and even correct grammar while working on documents, spreadsheets, or even presentations. With the help of advanced AI models, ONLYOFFICE has made the process of creating and editing documents intelligent and productive, allowing users to create and edit documents without having to use other applications. AI Integration has been made possible by integrating advanced AI models, including those developed by Open AI, Google Gemini, Deepseek, Mistral, Together AI, allowing users to become more productive and efficient in their work.

Conclusion

Based on all the features and details described above, it is worth noting that ONLYOFFICE Desktop Editors is a very good solution for all users looking for a free, modern office suite compatible with Microsoft Office, regardless of the device they use, whether Windows or macOS.

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